Grade: 7                                                                                    Pay Rate: $15.73 to $19.30 per hour

Hours Per Week: 40                                                                  FLSA Status: Non-exempt

Job #:  101-17                                                                                             

Job Summary:

Provide accurate and timely entry level accounting and clerical services for accounting staff.

 Essential Functions:

  • Opens all department mail daily, date stamps mail for accurate time of arrival and distributes to appropriate staff members.

  • Follows-up on distribution problems and redirects to appropriate parties.

  • Maintains and files fiscal records and supporting documentation including accounts payable vendor files, canceled checks and other fiscal and general accounting records and files as assigned.

  • Orders office supplies using department procedures.

  • Performs word processing services for department staff.

  • Inputs journal entries and bank deposits into Automated Accounting System.

  • Makes copies, sorts, and assembles information.

  • Maintains confidentiality in all matters.

  • Performs entry level accounting activities applying accepted procedures to the preparation and maintenance of accounting and other related records.

  • Mails Accounts Payable checks to appropriate parties.

  • Receipts all incoming cash.

  • Receives and logs Contract Health Service (CHS) and Tribal Health Trust checks for mailing, including reconciling checks to Clinic check registers for accuracy and makes any necessary changes.

  • Accurately and timely enters and posts appropriate data into accounting software system.

  • Performs Accounts Payable set-up for payment in automated accounting system.

  • Maintains and sets up new vendor accounts in automated accounting system.

  • Requests/receives W-9 forms from vendors and maintains W-9 documentation files.

  • Process check requests without purchase orders into automated accounting system.

  • Assist Accounts Payable Techs with Accounts Payable batch entries into automated accounting system.

  • Attends weekly and monthly Accounting staff meetings.

  • Performs a variety of other duties as assigned by supervisor.

Education, Experience, and Licenses:

  • Requires a High School diploma or GED equivalent.

  • Six (6) months of post High School coursework in general bookkeeping principles or office systems and procedures is preferred.

  • Requires a minimum of two (2) years of clerical/data entry experience.

  • OR equivalent combination of education, training and experience.

  • Must maintain a valid Oregon driver’s license or obtain one upon hire, qualify for the Tribe’s vehicle insurance, and provide proof of personal vehicle insurance.

Qualifications, Registrations, and Certifications:

  • Must possess solid interpersonal skills.

  • Must have proficiency with Microsoft Office applications which includes Word and Excel.

  • Must have ability to efficiently plan, schedule and accomplish a variety of tasks simultaneously and within appropriate time constraints.

  • Must have the ability to read and interpret documents such as accounts payable vendor documents, safety rules, operating and maintenance instructions, and procedure manuals.

  • Must maintain confidentiality at all times.

  • Must possess strong organizational skills in order to manage multiple tasks in an often fast-paced and stressful environment.

  • Ability to operate standard office equipment, including copy machines, fax machines, and personal computers required.

  • Knowledge of and sensitivity to Native American culture required.

 Environmental Factors and Conditions/Physical Requirements:

  • Continually requires the ability to express or receive detailed information or important instructions through oral communication.

  • Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.

  • Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.

  • Occasionally requires lifting of up to 40 pounds.

  • Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.

  • This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.

  • May be called upon to serve as a Disaster Reservist during Emergencies, or when the Tribal Emergency Operations Center is opened.

  • Local travel is occasionally required. Travel outside of the state is infrequently required.

Background Check:

  • Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.