Grade: 8                                                                                                       Pay Rate: $17.74 - $21.77 per hour

Hours Per Week: 40                                                                                       FLSA Status: Non-exempt

Job #: 003-18                                                                                                          

Job Summary:

Provides assistance and coordination of the employee relations functions.

Essential Functions:

  • Facilitates the retention, archiving, and verification of all employee relations data and documentation including; but not limited to, employee counseling forms, satellite files, Grand Ronde Gaming Commission (GRGC) memos, investigative information and notes, etc.

  • Coordinates and facilitates, as needed, Employee Training for casino and tribal government personnel on the department’s employee relations practices, including but not limited to, New Hire Orientation presentations such as Policies & Procedures, Respect in the Workplace, Annual Harassment Training, Employee Relations Procedures, etc.

  • Works with department contacts to gather and process unemployment claims for the employee relations department. Responds to inquiries by State of Oregon and TALX for additional information, as needed. Notifies Employee Relations Manager, Employee Relations Specialist(s), and department leadership of scheduled hearings and provides with necessary documentation. Tracks and maintains claim and hearing records and maintains documents in HR system. Tracks and prepares statistical reports on a monthly, quarterly and yearly basis. Requires the ability to make independent decisions as it pertains to response decisions for unemployment claims and hearings, such as interpretation of how policies were applied and summarizing the facts of employee cases as a representative of Human Resources.

  • Assists employee relations function by tracking and maintaining all documents associated with court filings related to the Employment Action Review Ordinance (EARO). Prepares personnel files and investigative documents in preparation of filing responses and assists with responding to discovery requests through the tribal court process. Attends pre-mediation and pre-trial meetings to assist Employee Relations and Legal staff with gathering documents and information pertinent to the cases.

  • Assists with revising and maintaining all training documents related to Employee Relations;   including but not limited to Journey to Excellence (JTE) presentations, Unlawful Harassment, Respect in the Workplace and various leadership and administrative trainings.  

  • Facilitates policies and procedures, unlawful harassment training, and position on unions training in new hire orientation and on an as needed basis for existing employees.

  • Assists Employee Relations and Recruitment Manager and Employee Relations Specialist by taking and preparing notes during investigative interviews as needed, and demonstrating attention to facts and details in the documentation of employee statements.

  • Assists Employee Relations and Recruitment Manager with reporting related to Tribal Employment Rights Ordinance (TERO) monthly, quarterly and as requested. Coordinates regular presentation of this data, when requested.

  • Assists the Manager with facilitating, maintaining, tracking and reporting survey information such as Exit Surveys, 30-day Survey, and Employee and Departmental Surveys. Ability to analyze data and provide recommendations based on current statistics from the surveys.

  •  Processes, maintains and tracks Employment and Employee Relations purchase orders, check requests, travel documents and contracts/agreements. Tracks all department budgetary information.
  • Assists employee relations with the process of Involuntary and Voluntary Checklist for approval signatures and notifications of separations to required parties when requested.

  • Prepares a variety of documentation including correspondence, agendas, meeting minutes, forms, flyers, memorandums, and reports; creates statistical spreadsheets and/or databases.

  • Provides back-up to the employment function by facilitating testing, scheduling interviews, interview plan revisions, interview room set-up and other duties as assigned by Manager.  

  • Maintains confidentiality of all information processed.

  • Keeps abreast of Human Resources events, information and federal laws.

  • Performs a variety of other duties as assigned by supervisor.

Education, Experience, and Licenses:

  • Requires an Associate degree and two (2) years of related experience with an emphasis on processing, maintaining and tracking documents and records in a confidential, high volume office environment or four years human resources experience with an emphasis on processing, maintaining and tracking documents and records in a confidential, high volume office environment.

  • OR equivalent combination of education, training and experience.

  • Must maintain a valid Oregon driver’s license or obtain one upon hire, qualify for the Tribe’s vehicle insurance, and provide proof of personal vehicle insurance.

  • High security gaming license issued by the Grand Ronde Gaming Commission

Qualifications, Registrations, and Certifications:

  • Must be at least 21 years of age.

  • Familiarity with general office practices, procedures, and equipment required.

  • Effective and accurate use of processes and standards for maintaining departmental records and documentation electronically.

  • Knowledge of Departmental operations, policies, and procedures for area of assignment required.

  • Knowledge of I-9 process, federal regulations, CTGR, TERO and EARO ordinances required.

  • Requires working knowledge and proficiency in use of office equipment and computer software such as Microsoft Word, Excel, Power point, and Outlook.

  • Requires working knowledge and proficiency in use of office equipment and computer software such as Microsoft Word, Excel, Power point, Outlook, and employment law. Testing on Word, Excel, Basic Office Skills will be required as part of the application review process.

  • Requires advanced administrative principles and practices.

  • Requires excellent verbal and written communication skills, business and telephone etiquette.

  • Requires working knowledge of writing training materials, developing written policies and documenting investigative reporting according to HR best practices.

  • Must have the ability to work at times with minimal supervision/

  • Must have excellent organizational skills, attention to detail and record keeping skills.

  • Must have ability to respond courteously and tactfully to complaints and client requests, and to maintain confidentiality.

  • Knowledge of and sensitivity to Native American culture required. 

Environmental Factors and Conditions/Physical Requirements:

  • Continually requires the ability to express or receive detailed information or important instructions through oral communication.

  • Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.

  • Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.

  • Occasionally requires lifting of up to 50 pounds.

  • Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.

  • This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.

  • Work is performed in an office environment with occasional exposure to tobacco smoke and noise common to gaming environments.

  • May be called upon to serve as a Disaster Reservist during Emergencies, or when the Tribal Emergency Operations Center is opened.

  • Local travel is occasionally required. Travel outside of the state is infrequently required.

Background Check:

Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.