Grade:  6                                                                               Pay Rate:  $14.97 - 17.99 per hour

Hours Per Week:  16                                                             FLSA Status: Non-exempt

Job #: 002-18

Job Summary:

Supporting the Confederated Tribes of Grand Ronde’s philosophy of employee growth and development, Health Administration will expect this individual to desire a progressive education and training program leading to work skills to perform the duties of Health Information Technician.

Essential Functions:

  • Under the direction of the Health Information Supervisor, commits to an education and training program that gains necessary work skills to perform the essential functions of a Health Information Technician.

  • Provides accurate maintenance and custodial care of the patient records system.

  • Ensures charts for schedules and walk-in appointments are pulled and prepared for patient appointments.

  • Prints and includes diabetic summary sheet from RPMS when appropriate.

  • Scans, indexes and files documentation into the electronic health record following departmental scanning procedure.

  • Manages progress in transitioning to an electronic health record.

  • Ensures confidentiality practices are maintained in accordance with the privacy rule, accreditation organization and standard health records practices.

  • Accurately reviews all patient/client documents and correspondence on their return to central records.

  • Performs quantitative and qualitative review of patient record for accuracy, authentication and completeness of documents.

  • Shreds all confidential information not required in the medical record.

  • Reviews signed authorization for validity using legal guidelines. Evaluates inquiries on the basis of purpose, type of information, and requesting party.

  • Releases appropriate confidential information according to procedure to health care providers, patients/clients, insurance/third party payers, attorneys, courts of law, employers, etc.

  • Processes workers compensation claims.

  • Maintains the PHI Disclosure Log within each electronic patient record when disclosing any protected health information from within the electronic health record.

  • Receives final documentation, including death certificates, and closes records of expired patients.

  • Assists staff with client services related to patient/client records.

  • Performs general clerical duties such as photocopying documents and forms used, filing, answering telephones, returning telephone calls, faxing information, retrieval of incoming fax information, Assists with purging/archiving patient charts per facility schedule.

  • Maintains file room in an orderly manner.

  • Assists with determining principle and secondary diagnosis and treatment procedure information using standardized ICD, DMS-, and CPT4 coding systems. Consults medical and coding reference books as necessary.

  •  Prints quarterly patient list to anticipate system downtime event, distributes copies to related departments.
  • Assists and refers patients to correct service window.

  • Performs a variety of other duties as assigned by supervisor.

Education, Experience, and Licenses:

  • Requires high school diploma or GED.

  • Must maintain a valid Oregon driver’s license or obtain one upon hire, qualify for the Tribe’s vehicle insurance, and provide proof of personal vehicle insurance.

Qualifications, Registrations, and Certifications:

  • Attains training in ethical and legal requirements and restrictions pertaining to the confidential maintenance of patient records, including specially protected Behavioral Health records.

  • Receives training in medical terminology.

  • Receives training in quality Assurance activities relating to quality of care, PCC data entry and ICD coding/DSM/CPT4 coding.

  • Requires use of fax machine, copy machine, multiline telephone, and embossing machine.

  • Demonstrated knowledge of alphabetical and numerical filing systems.

  • Computer and software skills preferred.

  • Knowledge of and sensitivity to Native American culture required.

Environmental Factors and Conditions/Physical Requirements:

  • Continually requires the ability to express or receive detailed information or important instructions through oral communication.

  • Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.

  • Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.

  • Occasionally requires lifting of up to 40 pounds.

  • Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.

  • This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.

  • May be called upon to serve as a Disaster Reservist during Emergencies, or when the Tribal Emergency Operations Center is opened.

  • Local travel is occasionally required. Travel outside of the state is infrequently required.

Background Check:

Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.