Grade: 11                                                                             Pay rate: $23.03-$28.26 /HR

Average hours per week: 40                                                 FLSA Status:  Non-exempt

Job #012-17

Job Summary:

Assists with the administration of all aspects of the accounting and general ledger process, which includes performing a broad range of accounting duties to ensure accuracy in financial reporting and maintaining financial records for one or more funded programs. This position also assumes responsibility for assembling, analyzing, classifying, and recording data relevant to the government’s finances, thus ensuring compliance with GAAP and GASB.  

Essential Functions:

  • Assists with developing and implementing the goals, policies, objectives and procedures of the Tribal accounting process.
  • Assists with annual external audit process. 
  • Assists in preparing financial reports for managers, senior accounting staff, and budget staff. 
  • Monitors various fund revenues and expenditures to ensure appropriate accounting treatment. 
  • Performs monthly general ledger review and prepare required adjusting or reclassifying journal entries.
  • Prepares banking entries related to general bank account, including incoming and outgoing wire transfers, monthly fees, grant income, credit card revenue, and daily Medicare and Medicaid Ach/EFT’s.
  • Reviews, approves, and posts journal entries to ensure transactions are recorded appropriately  Verify provided documentation supports revenues, costs, adjustments, and transfers prior to recording in the Tribe’s accounting system.
  • Reviews revenue and expenditure transfer requests for conformance to Tribal policies and federal audit requirements. Prepares journal entries for all requested transfers. 
  • Reviews monthly general ledger reports to verify all recurring transactions and accruals are recorded appropriately. 
  • Prepares general ledger entries to correct inaccurate charges.
  • Process monthly grant drawdown requests for multiple grants and agencies. Monitors receipt of grant draw down funds. 
  • Distributes various financial data to program staff/manager and provides technical assistance with computerized accounting files.
  • Reconciles revenue and expenditures for the annual external audit.
  • Prepares required financial reports and schedules to assist with the Primary Government annual external audit.
  • Performs a variety of other duties as assigned by supervisor.

Education, Experience, and Licenses:

  • Requires a Bachelor’s degree in Business or Accounting and 3 years of related experience.
  • OR equivalent combination of education, training and experience.
  • Must maintain a valid Oregon driver’s license or obtain one upon hire, qualify for the Tribe’s vehicle insurance, and provide proof of personal vehicle insurance.

Qualifications, Registrations, and Certifications:

  • Strong understanding of accounting theory required.
  • Requires knowledge of grant/contract compliance and requirements.
  • Excellent writing, communication and interpersonal skills with a customer service focus required.
  • Required to read, interpret and understand contract language, and financial reporting requirements.
  • Must be highly detail oriented and organized in work.
  • Proficiency with email and Microsoft Office applications required.
  • Proven ability to work independently with little or no supervision, to make decisions, and have organization skills necessary to meet deadlines.
  • Requires the use of judgment in the analysis of facts and circumstances surrounding individual problems or transactions and in the determination of actions to be taken within the limits of standard and accepted practice.
  • Ability to coordinate information between Finance Office, Tribal Council and other Tribal departments required.
  • Knowledge of administrative principles and practices as they relate to governmental organizations required.
  • Ability to cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, problem solving and results required.
  • Ability to quickly obtain knowledge of Tribal financial policies and procedures required.
  • Ability to manage multiple tasks and meet critical deadlines in often fast-paced environment required.
  • Knowledge of and sensitivity to Native American culture required.

Environmental Factors and Conditions/Physical Requirements:

  • Continually requires the ability to express or receive detailed information or important instructions through oral communication.
  • Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers.  Often requires walking or moving about to accomplish tasks.
  • Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.
  • Occasionally requires lifting of up to 40 pounds.
  • Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.
  • This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.
  • May be called upon to serve as a Disaster Reservist during Emergencies, or when the Tribal Emergency Operations Center is opened.
  • Local travel is occasionally required. Travel outside of the state is infrequently required. 

Background Check:

  • Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.