06.25.2014

Work Session Meeting Agenda

TRIBAL COUNCIL Agenda CY2014-#126          FINAL
Wednesday, June 25, 2014

I. New York Meteorite "Tomanowos" Ceremony
Oregon Native American Chamber Luncheon
  
II. Call to Order / Invocation / Morning Roll Call
Reynold L. Leno, Chairman  Jon A. George, Council Member Ed Pearsall, Council Member
Jack Giffen, Jr., Vice-Chairman Denise Harvey, Council Member June Sherer, Council Member
Toby McClary, Secretary Cheryle A. Kennedy, Council Member Kathleen Tom, Council Member

III. Work Session
TERO Director Update
Pacific Lamprey Translocation Project
 
IV. Tribal Member Request - Executive Session

V. Lunch 

VI. Afternoon Roll Call
Reynold L. Leno, Chairman  Jon A. George, Council Member Ed Pearsall, Council Member
Jack Giffen, Jr., Vice-Chairman Denise Harvey, Council Member June Sherer, Council Member
Toby McClary, Secretary Cheryle A. Kennedy, Council Member Kathleen Tom, Council Member

VII. Work Session
Fish & Wildlife Committee Quarterly Update
Rodeo Special Event Board Quarterly Update
Education Committee Quarterly Update

VIII. Regular Tribal Council MeetingLocation:  Chambers    Time:  5:00 p.m. to Conclusion

Adjourn      

DRAFT Tribal Council Meeting Agenda

DRAFT AGENDA
Tribal Council Meeting
Wednesday, June 25, 2014
Time: 5:00 p.m.

• The Tribal Council meetings are intended to be safe venues in which Tribal members, community members and guests can share their ideas,  thoughts, and concerns. Please be courteous and respectful to all speakers.
• Official recordings of Council meetings (indicating whether or not they have been edited) will be available to Tribal members from the Council's  Executive Coordinator for $5 each.  Except for official recordings made by the Tribe, no audio or video recording of Council meetings will be  permitted.

I. Call to Order / Invocation

II. Cultural Presentation - Drumming

III. Roll Call/Vote on Absences   
Reynold L. Leno, Chairman
Jack Giffen, Jr., Vice-Chairman
Toby McClary, Secretary
Jon A. George., Council
Denise Harvey, Council
Cheryle A. Kennedy, Council
Ed Pearsall, Council
June Sherer, Council
Kathleen Tom, Council
 
IV. Previous Minutes - Approve/Amend
a. June 11, 2014 Regular Meeting

V. Order of Business:

Unfinished Business:

New Business:
1. Special General Council Meeting, June 29, 2014 Agenda Location:  Tribal Community Center   Time:  11:00 a.m.
 Tribal Council Nominations
 Door Prizes $250 (1 @ $100 and 3 @ $50)
2. Items of Consent from the Legislative Action Committee
 a. SMCF Tribal Grant Application - resolution
 b. Tribal Council Operating Procedures Amendment - resolution
 c. 2014 Salvage Logging Unit Timber Sale Contract - resolution
 d. Loan to Illihi, LLC and Use of Line of Credit - resolution
 e. TriState Bank Line of Credit Loan Modification Agreement - resolution
 f. Employment Services Building: Gerding Builders Contract - resolution
 g. Food Bank Building: Whisler Construction Contract - resolution
 h. Oregon Youth Development Council Grant Application - resolution
3. Legislative Action Committee
 a. Membership Roll Correction of Roll Number Assigned in Error - resolution
 b. Enrollment Infant Determination - resolution

Announcements:

Other Business:

Adjourn

Tribal Council Meeting
Expanded Summary of Agenda Items
Date:  June 25, 2014

New Business:
1. Special General Council Meeting, June 29, 2014 Agenda
Location:  Tribal Community Center  Time:  11:00 a.m.
Tribal Council Nominations
Door Prizes $250 (1 @ $100 and 3 @ $50)


2. Items of Consent from the Legislative Action Committee
a. SMCF Tribal Grant Application - resolution Date: 06-17-14  Present: 7 of 9 Recommendation: 7 yes
The Committee recommends the Tribal Council adopt a resolution: 1) approving the Tribe's application to the Spirit Mountain Community Fund for a  $150,000 Education category project; and 2) approving in-kind staff time and indirect cost totaling $80,315 from Tribal funds.

b. Tribal Council Operating Procedures Amendment - resolution
Date:  06-17-14 Present: 7 of 9 Recommendation: 7 yes
The Committee recommends the Tribal Council adopt a resolution disbanding the Personnel/Human Resources Planning Group and the Planning Group  from the Tribal Council Planning Groups in the Tribal Council Operating Procedures.

c. 2014 Salvage Logging Unit Timber Sale Contract - resolution Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution approving the 2014 Salvage Logging Unit Timber Sale Contract as presented by  Natural Resources staff and detailed in the attached Tribal Resolution.

d. Loan to Illihi, LLC and Use of Line of Credit - resolution
Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution: 1) approving a loan to Illihi, LLC in a total amount not to exceed $5,500,000  for Illihi, LLC business transaction; 2) authorizing the Interim Finance Officer to negotiate, with the assistance of the Tribal Attorney, and  execute such documents necessary to execute the loan to Illihi, LLC; and 3) authorize the Interim Finance Officer to use up to $5,500,000 of the  Tribe's Line of Credit for this purpose.


e. TriState Bank Line of Credit Loan Modification Agreement - resolution
Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution:  1) approving an increase in the TriState Line of Credit from $15 million to $20  million; 2) approving the Loan Modification Agreement with TriState Capital Bank; 3) approving the limited waiver of sovereign immunity provided  in the Loan Modification Agreement with TriState Capital Bank which is limited to only matters arising directly out of the Credit, Pledge and  Security Agreement dated April 19, 2012 and the Loan Modification Agreement and only to the extent necessary to permit the enforcement of  TriState Capital Bank's rights under the Credit, Pledge and Security Agreement and the Loan Modification Agreement; 4) ratifying and confirming  the waiver of jury trial and the limited waiver of sovereign immunity provisions in the underlying Credit, Pledge and Security Agreement dated  April 19, 2012; and 5) authorizing the Interim Finance Officer to execute the Loan Modification Agreement and related documents necessary to  increase the TriState Capital Bank Line of Credit to $20 million with such changes as she deems necessary and appropriate consistent with this  Resolution.

f. Employment Services Building:  Gerding Builders Contract - resolution Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution authorizing the General Manager to execute a contract for construction of the  Employment Services Building (HR/TERO/477) with Gerding Builders.  This contract will be in a not to exceed amount of $2,400,000.

g. Food Bank Building:  Whisler Construction Contract - resolution
Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution authorizing the General Manager to execute a contract with Dan Kaufman Excavating  (Whisler Construction) in the not to exceed amount of $620,000 for construction of the Food Bank Building to be located on the Curl Property.

h. Oregon Youth Development Council Grant Application - resolution
Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution:  1) approving the Tribe's application to the Oregon Youth Development council  for a 4175,000; and 2) approving providing in-kind staff time and paying 420,955 of indirect cost on the grant from Tribal funds.

3. Legislative Action Committee
a. Membership Roll Correction of Roll Number Assigned in Error - resolution
Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
Based on the investigation of the Enrollment Staff, the Committee recommends the Tribal Council adopt a resolution:  1) correcting the Tribal  membership roll by removing the name (Jane Doe) assigned to Tribal roll number 1004 because it was assigned in error and assign Tribal Member  (Jane Doe) Tribal membership roll number 6249; 2) correcting the Tribal membership roll by identifying Tribal roll number 1004 on the Tribal  Membership Roll as a discontinued roll number with notation to cross reference with Tribal roll number 6249; and 3) directing Enrollment Staff  to make such corrections consistent with this Resolution.

b. Enrollment Infant Determination - resolution Date:  06-24-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution approving one infant numbered #6250 for Tribal membership, because, based on the  investigation and recommendation of the Enrollment staff, the infant has been found to meet the eligibility requirements for enrollment as  defined in the Tribal Constitution and Enrollment Ordinance.