02.25.2015

02-25-15 Work Session Meeting Agenda

TRIBAL COUNCIL Agenda CY2015-#040           FINAL
Wednesday, February 25, 2015

Tribal Council Officers / Members:   
Reynold L. Leno, Chairman  Jon A. George,  Council Member Cheryle A. Kennedy, Council Member
Jack Giffen, Jr., Vice-Chairman  Tonya Gleason, Council Member Chris Mercier, Council Member
Toby McClary, Secretary Denise Harvey,  Council Member Ed Pearsall, Council Member
 

I. 17th U.S. DHHS Annual Tribal Budget Consultation
Location: Washington, DC
Oregon Native American Chamber Luncheon
Location:   Portland, Oregon   

II. Call to Order / Invocation / Morning Roll Call

III. Work Session
TERO Director Update
Chemawa Station LLC Update – Executive Session
Tribal Council Travel Discussion – Executive Session

IV. Lunch Break

V. Afternoon Roll Call

VI. Work Session
Election Ordinance Amendment Discussion 

VII. Baird Venture Fund IV Update – Executive Session

VIII. Work Session
Meeting with Human Resources – Executive Session

IX. Tribal Council Regular Meeting
Location: Chambers    Time:  4:00 p.m. to Conclusion

Adjourn 

02-25-15 DRAFT Tribal Council Meeting Agenda

DRAFT AGENDA
Tribal Council Meeting
Wednesday, February 25, 2015
Time: 4:00 P.M.

• The Tribal Council meetings are intended to be safe venues in which Tribal members, community  members and guests can share their ideas, thoughts, and concerns. Please be courteous and  respectful to all speakers.
• Official recordings of Council meetings (indicating whether or not they have been edited) will be  available to Tribal members from the Council’s Chief of Staff for $5 each.  Except for official  recordings made by the Tribe, no audio or video recording of Council meetings will be permitted.

I. Call to Order / Invocation / Cultural Presentation - Drumming

II. Roll Call/Vote on Absences 
 
Reynold L. Leno, Chairman
Jack Giffen, Jr., Vice-Chairman
Toby McClary, Secretary
Jon A. George, Council
Tonya Gleason, Council
Denise Harvey, Council 
Cheryle A. Kennedy, Council
Chris Mercier, Council
Ed Pearsall, Council

III. Previous Minutes – Approve/Amend
a. February 11, 2015, Regular Meeting

IV. Order of Business:

Unfinished Business:

New Business:
1. General Council Meeting, March 01, 2015, Agenda
 Location:   Tribal Community Center  Time:  11:00 a.m. 
 Update: Economic Development 
 Door Prizes:  $250 (1 @ $100 and 3 @ $50)
 *Constitutional Amendment Community Meeting will follow the General Council Meeting*

 2. Items of Consent from the Legislative Action Committee
 a. Declaration of Per Capita Period and Payment Date – resolution
 b. ANA Environmental Regulatory Grant Application – resolution 
 c. ANA Esther Martinez Language Grant Application – resolution
 d. Polk County Public Safety Operating Levy Support – resolution
 e. Powwow Arbor Construction  Contract – resolution 
 f. Powwow Arena Project Lumber – resolution 
 g. SMGI Capital Projects Construction Loan – resolution

 3. Legislative Action Committee
 a. Enrollment Infant Determination – resolution 
 b. Enrollment Membership Roll Correction:  Blood Quantum – resolution

Announcements:

Other Business:

Adjourn

Tribal Council Meeting
Expanded Summary of Agenda Items
Date:  February 25, 2015

New Business:
1. General Council Meeting, March 01, 2015, Agenda
Location:   Tribal Community Center  Time:  11:00 a.m.
Update: Economic Development – Executive Session
Door Prizes:  $250 (1 @ $100 and 3 @ $50)
Constitutional Amendment Community Meeting will follow the General Council Meeting

2. Items of Consent from the Legislative Action Committee
a. Declaration of Per Capita Period and Payment Date – resolution
 Date:  02-17-15 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution: 1) declaring a Per Capita Period of December 01, 2014 through February 28, 2015; 2) declaring March 13, 2015 as the Payment Date for purposes of the per capita distribution for the Per Capita Period; and 3) directing the Tribe’s Finance Officer to make the per capita payment for the Per Capita Period on or before the Payment Date.

b. ANA Environmental Regulatory Grant Application – resolution
 Date:  02-24-15 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution: 1) approving the Tribe’s application to the Administration for Native Americans for a three year ANA Environmental Regulatory Enhancement grant for $215,451 in year one, $103,828 in year two, and $94,488 in year three; and 2) approving providing the required match of $53,863 in year one, $25,957 in year two, and $23,622 in year three through a combination of in-kind  staff time and cash match; and 3) authorizing the Tribal Council Chairman, or in the event of his absence the Vice-Chairman, to sign all documents required for this funding including application forms, certifications and assurances, reports and other documents.

c. ANA Esther Martinez Language Grant Application – resolution
 Date:  02-24-15 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution:  1) approving the Tribe’s application to the Administration for Native Americans for a three year ANA Language Esther Martinez grant for $262,385 in year one, $283,197 in year two, and $290,879 in year three; 2) approving providing the required 25% match of $65,597 in year one, $70,800 in year two and $72,720 in year three through a combination of in-kind Tribal staff time and cash match; and 3) authorizing the Tribal Council Chairman, or in the event of his absence the Vice-Chairman, to sign all documents required for this funding including application forms, certifications and assurances, reports and other documents.

d. Polk County Public Safety Operating Levy Support – resolution
 Date:  02-24-15 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution supporting the Polk County Public Safety Operating Levy and authorizing Polk County to use the Tribe’s name and emblem on its campaign materials.


e. Powwow Arbor Construction Contract – resolution
 Date:  02-24-15 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution authorizing the General Manager to execute a contract with Chris Scholten Construction in the not to exceed amount of $698,476 for construction of the Powwow Arbor.

f. Powwow Arena Project Lumber – resolution
Date:  02-24-15 Present: 8 of 9   Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution allocating for the Tribe’s own use in the Powwow Arena Project the estimated amount of 140 MBF of Douglas Fir logs in the Jurassic Park Logging Unit, or so many MBF as may be necessary to  complete the Powwow Arena Project as designed and presented.

g. SMGI Capital Projects Construction Loan – resolution
Date:  02-24-15 Present: 8 of 9   Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution:  1) approving a loan to Spirit Mountain Gaming, Inc., in a total amount not to exceed $7,776,282.00 for capital projects to be completed in Spirit Mountain Casino in 2015; 2) authorizing the Finance Officer to negotiate, with the assistance of the Tribal Attorney, and execute such documents necessary to execute the loan to Spirit Mountain Gaming, Inc.; and 3) authorize the Finance Officer to use up to $7,776,282.00 of the Tribe’s line of credit for this purpose.

3. Legislative Action Committee
a. Enrollment Infant Determination - resolution
 Date:  02-24-15 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution approving one infant numbered #6301 for Tribal membership, because, based on the investigation and recommendation of the Enrollment staff, the infant has been found to meet the eligibility requirements for enrollment as defined in the Tribal Constitution and Enrollment Ordinance.

b. Enrollment Membership Roll Correction:  Blood Quantum - resolution
 Date:  02-24-15 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution: 1) correcting the Tribal Membership Roll blood quantum of Tribal members (John Doe) #4626 and (Jane Doe) #4627, by decreasing their blood quantum form 1/16th to 0; and 2) directing the Enrollment Staff to make the blood quantum adjustment corrections consistent with this Resolution.