09.28.2016

DRAFT Tribal Council Meeting Agenda

DRAFT AGENDA
Tribal Council Meeting
Wednesday, September 28, 2016, Time: 5:00 PM

• The Tribal Council meetings are intended to be safe venues in which Tribal members, community members and guests can share their ideas, thoughts, and concerns. Please  be courteous and respectful to all speakers.
• Official recordings of Council meetings (indicating whether or not they have been edited) will be made available to Grand Ronde Tribal members upon request.  Members  are asked to contact Tribal Council’s Chief of Staff to obtain meeting recording/filming at a cost of $5 each.  Except for official recordings made by the Tribe, no  photos, audio or video recording of Council meetings will be permitted.


I. Call to Order / Invocation / Cultural Presentation – Drumming

II. Roll Call/Vote on Absences   
 Reynold L. Leno, Chairman  Kathleen George, Council Member Denise Harvey, Council Member
 Cheryle A. Kennedy, Vice-Chairwoman  Jack Giffen, Jr., Council Member Chris Mercier, Council Member
 Jon A. George, Secretary Tonya Gleason, Council Member Brenda Tuomi, Council Member

III. Previous Minutes – Approve/Amend
• September 14, 2016, Regular Meeting  

IV. Order of Business:
 Unfinished Business:
 New Business:
 1. General Council Meeting, October 02, 2016, Agenda
  Location: Tribal Community Center  Time:  11:00 A.M.
  Presentation:  Robert W. Baird, Inc. Financial Report
  Door Prizes/Drawings:  $550 [3 @ $100 and 5 @ $50]
 2. Items of Consent from the Legislative Action Committee
  a. #131728 Title IV-E Agreement – resolution
  b. Spirit Mountain Community Fund Board of Trustees Re-Appointment – resolution
  c. Spirit Mountain Community Fund Board of Trustees Re-Appointment – resolution
  d. Spirit Mountain Community Fund Board of Trustees Re-Appointment – resolution
  e. Removal & Appointment of Authorized Signers Tribal Bank Accounts and Use of a Credit Card – resolution
  f. Willamina School District MOU – resolution
  g. Public Records Ordinance Final Adoption – resolution
  h. Fiscal Management Ordinance Final Adoption – resolution
  i. National Congress of American Indians Dues and Delegate/Alternate Appointments – resolution
  j. Spirit Mountain Community Fund Board of Trustees Appointment – resolution
  k. Spirit Mountain Gaming, Inc. Board of Directors Appointment – resolution
 3. Legislative Action Committee
  a. ATNI Tribal Membership Dues and Delegate/Alternate Appointments – resolution
  b. Enrollment Non-Infant Determinations – resolution
  c. Enrollment Infant Determinations – resolution
  d. Restoration Roll Correction – resolution
 e. Restoration Roll Correction – resolution
 Announcements:
 Other Business:

Adjourn


Tribal Council Meeting
Expanded Summary of Agenda Items
Date:  September 28, 2016


New Business:

1. General Council Meeting, October 02, 2016, Agenda
Location: Tribal Community Center  Time:  11:00 A.M.
Robert W. Baird, Inc. Financial Report
Door Prizes/Drawings:  $550 [3 @ $100 and 5 @ $50]

2. Items of Consent from the Legislative Action Committee

a. #131728 Title IV-E Agreement – resolution
Date: 09-20-16  Present: 9 of 9  Recommendation: 9 yes
The Committee recommends the Tribal Council adopt a resolution approving agreement #131728 (Title IV-E of the Social Security Act) between the Tribe and the Oregon Department of Human Services.

b. Spirit Mountain Community Fund Board of Trustees Re-Appointment – resolution
Date: 09-20-16  Present: 9 of 9  Recommendation: 9 yes
The Committee recommends the Tribal Council adopt a resolution approving to re-appoint Sho Dozono of Portland to the Spirit Mountain Community Fund Board of Trustees.

c. Spirit Mountain Community Fund Board of Trustees Re-Appointment – resolution
Date: 09-20-16  Present: 9 of 9  Recommendation: 9 yes
The Committee recommends the Tribal Council adopt a resolution approving to re-appoint Darlene Hooley of Portland to the Spirit Mountain Community Fund Board of Trustees.

d. Spirit Mountain Community Fund Board of Trustees Re-Appointment – resolution
Date: 09-20-16  Present: 9 of 9  Recommendation: 9 yes
The Committee recommends the Tribal Council adopt a resolution approving to re-appoint Representative Val Hoyle of Eugene to the Spirit Mountain Community Fund Board of Trustees.

e. Removal & Appointment of Authorized Signers Tribal Bank Accounts and Use of a Credit Card – resolution
Date: 09-27-16  Present: 6 of 9  Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution: 1) removing Ed Pearsall as an authorized signer on the Tribe’s bank, sweep and investment accounts and his use of a Tribal credit card; and 2) appointing Kathleen George as an authorized signer on the Tribe’s bank, sweep and investment accounts and authorizing her to use a Tribal credit card in the performance of her duties as a Tribal Council member, subject to the Tribal Council credit card policy in the Tribal Council ordinance.

f. Willamina School District MOU - resolution
Date: 09-27-16  Present: 5 of 9  Recommendation: 5 yes
The Committee recommends the Tribal Council adopt a resolution to approve the MOU with Willamina School District.

g. Public Records Ordinance Final Adoption - resolution
Date: 09-27-16  Present: 5 of 9  Recommendation: 5 yes
The Committee recommends the Tribal Council adopt a resolution approving the proposed amendments to the Public Records Ordinance.  The proposed amendments would permit the mailing of audited financial statements to Tribal members.

h. Fiscal Management Ordinance Final Adoption - resolution
Date: 09-27-16  Present: 5 of 9  Recommendation: 5 yes
The Committee recommends the Tribal Council adopt a resolution approving the proposed amendments to the Fiscal Management Ordinance.  The proposed amendments would permit the mailing of audited financial statements to Tribal members.

i. National Congress of American Indians Dues & Delegate/Alternate Appointments -resolution
Date: 09-27-16  Present: 6 of 9  Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution:  a) authorize the Tribal Council Chair to take the necessary action to place the Tribe in Membership in NCAI in the amount negotiated with NCAI, and b) appointing Brenda Tuomi as delegate and all remaining Council members as alternates to NCAI 2016/2017.

j. Spirt Mountain Community Fund Board of Trustee Appointment - resolution
Date: 09-27-16  Present: 6 of 9  Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution appointing Denise Harvey to fill the vacancy created by Ed Pearsall on the Board of Trustees of the Spirit Mountain Community Fund and that in accordance with the Bylaws of the Community Fund, for the remainder of the term which shall expire on September 30, 2017.

k. Spirit Mountain Gaming, Inc. Board of Directors Appointment - resolution
Date: 09-27-16  Present: 6 of 9  Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution appointing Kathleen George to a vacant seat on the Spirit Mountain Gaming, Inc. Board of Directors, for a term beginning when she becomes licensed by the Grand Ronde Gaming Commission and ending on June 30, 2018.

3. Legislative Action Committee

a. ATNI Tribal Membership Dues & Delegate/Alternate Appointments - resolution
Date: 09-27-16  Present: 6 of 9  Recommendation: 5 yes 1 abstain
The Committee recommends the Tribal Council adopt a resolution:  1) appointing Tonya Gleason as the Affiliated Tribes of Northwest Indians (ATNI) Delegate and the remaining Tribal Council members as the ATNI Alternate Delegates, instructing them to become members in good standing with ATNI in order to fulfill their responsibilities as official delegates to ATNI and each will continue in this capacity for a period of one year from the date of the appointment, and 2) hereby renews its annual membership dues in the amount of $2,400 as required in the ATNI Constitution.


b. Enrollment Non- Infant Determinations #6406-#6421 - resolution
Date: 09-27-16  Present: 5 of 9  Recommendation: 5 yes
The Committee recommends the Tribal Council adopt a resolution approving the Tribal membership of individual numbered #6406 through # 6421, because, based on the recommendation of the Enrollment Board, the individual meets the requirements of the Tribal Constitution and Enrollment Ordinance.

c. Enrollment Infant Determinations #6422-#6423 - resolution
Date: 09-27-16  Present: 5 of 9  Recommendation: 5 yes
The Committee recommends the Tribal Council adopt a resolution approving two (2) infants numbered #6422 and #6423 for Tribal membership, because, based on the investigation and recommendation of the Enrollment staff, the infants have been found to meet the eligibility requirements for enrollment as defined in the Tribal Constitution and Enrollment Ordinance.

d. Restoration Roll Correction - resolution
Date: 09-27-16  Present: 5 of 9  Recommendation: 5 yes
The Committee recommends the Tribal Council adopt a resolution:  1) correcting the official Tribal membership roll prepared under the Grand Ronde Restoration Act (“Restoration Roll”) by the addition of Tribal member ( Jane Doe) roll number 1117; 2) requesting that the Secretary of the Interior approve the Restoration Roll correction authorized by this resolution; and 3) instructing the Tribal Attorney to submit this resolution and documentation supporting the Restoration Roll correction to the Secretary of the Interior for approval.

e. Restoration Roll Correction – resolution
Date: 09-27-16  Present: 5 of 9  Recommendation: 5 yes
The Committee recommends the Tribal Council adopt a resolution:  1) correcting the official Tribal membership roll prepared under the Grand Ronde Restoration Act (“Restoration Roll”) by the addition of Tribal member ( Jane Doe) roll number 1958;  2) requesting that the Secretary of the Interior approve the Restoration Roll correction authorized by this resolution; and 3) instructing the Tribal Attorney to submit this resolution and documentation supporting the Restoration Roll correction to the Secretary of the Interior for approval.

Work Session Meeting Agenda

TRIBAL COUNCIL Agenda CY2016-#194        REVISED FINAL
Wednesday, September 28, 2016

Tribal Council Officers / Members:   
Reynold L. Leno, Chairman  Kathleen George,  Council Member Denise Harvey, Council Member
Cheryle A. Kennedy, Vice-Chairwoman  Jack Giffen, Jr.,  Council Member Chris Mercier,  Council Member
Jon A. George, Secretary Tonya Gleason , Council Member Brenda Tuomi, Council Member

I. 2016 Global Gaming Expo
 Location: Las Vegas, Nevada
 Affiliated Tribes of Northwest Indians 2016 Fall Convention
 Location:   Tulalip, Washington
 Oregon Native American Chamber Luncheon
 Location: Portland, Oregon   
 Canoe Family Welcome Back Dinner
 Location: Grand Ronde, OR

II. Call to Order / Invocation / Morning Roll Call

III. Work Session
 Interim TERO Director Update

IV. St. Michael’s Church Meet & Greet with Tribal Council

V. Lunch

VI. Regular Tribal Council Meeting
 Location:  Tribal Council Chambers    Time:  5:00 p.m. to Conclusion

Adjourn