06.14.2017

Work Session Meeting Agenda

TRIBAL COUNCIL Agenda CY2017-#118          FINAL
Wednesday, June 14, 2017

Tribal Council Officers / Members:   
Reynold L. Leno, Chairman  Kathleen George,  Council Member Denise Harvey, Council Member
Cheryle A. Kennedy, Vice-Chairwoman  Jack Giffen, Jr.,  Council Member Chris Mercier,  Council Member
Jon A. George, Secretary Tonya Gleason, Council Member Brenda Tuomi, Council Member

I. 2017 NCAI Mid-Year Conference & Marketplace
 Location: Uncasville, CT
 
II. Call to Order / Invocation / Morning Roll Call/ Work Session
 SMC General Manager Update – Executive Session
 BI-Monthly GR Tribal Police Dept. Update – Executive Session

III. Lunch

IV. Spirit Mountain Community Fund Grantee Check Presentation
 Location:  Tribal Council Chambers    Time:  1:30 p.m. to Conclusion

V. Regular Tribal Council Meeting
 Location:  Tribal Council Chambers    Time:  5:00 p.m. to Conclusion

Adjourn      
 

DRAFT Tribal Council Meeting Agenda

AGENDA
Tribal Council Meeting
Wednesday, June 14, 2017
Time: 5:00 p.m.

• The Tribal Council meetings are intended to be safe venues in which Tribal members, community members and guests can share their ideas, thoughts, and concerns. Please be courteous and respectful to all speakers.
• Official recordings of Council meetings (indicating whether or not they have been edited) will be made available to Grand Ronde Tribal members upon request.  Members are asked to contact Tribal Council’s Chief of Staff to obtain meeting recording/filming at a cost of $5 each.  Except for official recordings made by the Tribe, no photos, audio or video recording of Council meetings will be permitted.


I. Call to Order / Invocation / Cultural Presentation – Drumming

II. Roll Call/Vote on Absences 
 
Reynold L. Leno, Chairman  Kathleen George, Council Member Denise Harvey, Council Member
Cheryle A. Kennedy, Vice-Chairwoman  Jack Giffen, Jr., Council Member Chris Mercier, Council Member
Jon A. George, Secretary Tonya Gleason, Council Member Brenda Tuomi, Council Member

III. Previous Minutes – Approve/Amend
• May 31, 2017, Regular Meeting

IV. Order of Business:
Unfinished Business:
  New Business:
1. Special General Council Meeting, June 25, 2017, Agenda
Location:  Tribal Community Center Time:  11:00 a.m.
Tribal Council Nominations
Door Prizes/Drawings:  $550 [3 @ $100 and 5 @ $50]
2. Items of Consent from the Legislative Action Committee
a. Tribal Credit Card Authorization:  Cultural Resources David Harrelson – Resolution
b. Tribal Credit Card Authorization:  Social Services Dana Ainam – Resolution
c. Establish a New HUD Bank Account and Appoint Authorized Signers – Resolution
d. Use of Line of Credit for Chachalu Phase II Construction – Resolution
e. Early Childhood Education Expansion Grant Application – Resolution
f. SMCF Tribal Grant Child & Adolescent Psychiatric Services Project Application – Resolution
g. State Emergency Management Performance Grant (EMPG) Application – Resolution
h. ANA SEDS Application for In-Home Care & Nutrition Services – Resolution
i. 2017 BLM Seed Orchard Agreement Addendum – Resolution
j. Yoncalla Falls Recreation Area – Resolution
3. Legislative Action Committee
a. Enrollment Infant Determinations – Resolution
b. Investigative Report Request – Resolution
Announcements:
Other Business:

Adjourn

Tribal Council Meeting
Expanded Summary of Agenda Items
Date:   June 14, 2017

New Business:
1. Special General Council Meeting, June 25, 2017, Agenda
Location:  Tribal Community Center Time:  11:00 a.m.
Tribal Council Nominations
Door Prizes/Drawings:  $550 [3 @ $100 and 5 @ $50]

2. Items of Consent from the Legislative Action Legislative Action Committee
a. Tribal Credit Card Authorization:  Cultural Resources David Harrelson – resolution
Date: 06-06-17  Present: 6 of 9  Recommendation: 6 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution: 1) authorizing the use of a Tribal credit card, with a standard credit limit of $5,000, by David Harrelson to use in his duties as Cultural Resources Manager, subject to the Tribe’s employee credit card policy; and 2) delegating approval of any temporary increases of credit limits to the Tribe’s Finance Officer with notice of any approved temporary increases to Tribal Council.

b. Tribal Credit Card Authorization:  Social Services Dana Ainam – resolution
Date: 06-06-17  Present: 6 of 9  Recommendation: 6 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution:  1) authorizing the use of a tribal credit card, with a standard credit limit of $5,000, by Dana Ainam to use in the performance of her duties as Social Services Department Manager, subject to the Tribe’s employee credit card policy; and 2) delegating approval of any temporary increases of credit limits to the Tribe’s Finance Officer with notice of any approved temporary increases to Tribal Council.

c. Establish a New HUD Bank Account and Appoint Authorized Signers – resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution: 1) authorizing the Tribe’s Finance Officer to take all actions necessary to establish a new HUD bank account; and 2) appointing authorized signers for such account.

d. Use of Line of Credit for Chachalu Phase II Construction – resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution authorizing the Finance Officer to use up to $2 million of the Tribe’s line of credit with TriState Capital Bank to fund the Chachalu Phase II construction.

e. Early Childhood Education Expansion Grant Application – resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution: 1) approving the Tribe’s application to the Administration for Children and Families Office of Head Start for five year Early Head Start Expansion grant of $500,016 a year; 2) approving providing the required 20% cost share in matching funds for this grant amounting to $125,004.26 a year primarily from in-kind time from existing staff; and 3) approving covering the indirect cost on this federal grant funding. 

f. SMCF Tribal Grant Child & Adolescent Psychiatric Services Project Application – resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution: 1) approving the Tribe’s application to the Spirit Mountain Community Fund (SMCF) for a $150,000 Health category project for the development of child and adolescent psychiatric services; 2) approving the indirect cost on the grant request (currently $3,320) and 3) approving providing in-kind staff time for an additional $28,971 in matching funds.

g. State Emergency Management Performance Grant (EMPG) Application – resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution: 1) approving the Tribe’s application for a $62,500 State of Oregon Emergency Management Performance Grant; and 2) approving providing the required $62,500 cash match from Tribal funds.

h. ANA SEDS Application for In-Home Care & Nutrition Services– resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution: 1) approving the Tribe’s application to the Administration for Native Americans for a two year ANA SEDS grant for $301,163 in year one and $315,880 in year two for the development of In-Home Care and Nutrition Services; and 2) approving providing the required match of $75,291 in year one and $78,970 in year two through a combination of in-kind staff time and cash match.

i. 2017 BLM Seed Orchard Agreement Addendum – resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution approving the 2017 BLM Agreement BLM-OR080-FY03-001 Addendum #6 as presented by Natural Resources staff and detailed in the attached Tribal Resolution.

j. Yoncalla Falls Recreation Area – resolution
Date: 06-13-17  Present: 7 of 9  Recommendation: 7 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution to approve the setting aside an area of older growth timber on the Reservation as a reserve and recreation area in the Yoncalla Falls area.

3. Legislative Action Legislative Action Committee
a. Enrollment Infant Determinations – resolution
Date: 06-13-17  Present: 6 of 9  Recommendation: 6 yes
The Legislative Action Committee recommends the Tribal Council adopt a resolution approving six (6) infants numbered #6457 through #6462 for Tribal membership, because, based on the investigation and recommendation of the Enrollment staff, the infants have been found to meet the eligibility requirements for enrollment as defined in the Tribal Constitution and Enrollment Ordinance


b. Investigative Report Request - resolution
Date:   06-13/06-14-17 Present:  6 of 9 Recommendation:  5 yes 1 no
The Legislative Action Committee recommends the Tribal Council adopt a resolution approving the release of a copy of the investigatory report on the SMCF Coordinator interviews to the mediator in Knight v. Harvey, provided that 1) the names of all persons other than the parties to the mediation are redacted from the report; 2) the mediator returns the report at the conclusion of the mediation; and 3) neither the parties nor the mediator release the report or its contents outside of the mediation.