RFP

Request for Bids – Landscaping Maintenance Services

Chemawa Station LLC (CSLLC) maintains a 15 acre commercial property on the SW Quadrant of I-5 and Chemawa Interchange in Keizer.  CSLLC is seeking proposals for Landscaping Maintenance Services at its Chemawa Station Property in Keizer, Oregon.  RFB documents may be requested via e-mail request to slarrabee@stbcorp.net.  Bids are due by 5:00 PM on December 20th, 2011 and may be submitted to Stephen Larrabee, Siletz Tribal Business Corporation, 2120 NW 44^th Street, Suite D, Lincoln City, OR 97367.  Electronic copies will also be accepted if sent via e-mail to slarrabee@stbcorp.net.  Respondents are solely responsible to confirm receipt of electronic submissions.

Please note that Respondents may bid on one or both scopes of work, and in turn, may be awarded only one scope of work despite bidding on both. 

Qualifications:

Have experience and expertise to successfully perform the required services. 

Background:

The property is subject to a development plan.  Per that plan, CSLLC has constructed only the first phase infrastructure components, such as the water main, sewer collection system, power and storm water utilities, street lighting, sidewalks, pedestrian connection to the Salem-Keizer Pedestrian Trail system and irrigation systems.  The balance of the infrastructure (interior road, utilities, and buildings) will be constructed as a subsequent phase of development.  This RFB is limited to landscape maintenance services necessary at this initial development stage.

Scope of Work: 

Part I – Routine Landscape Maintenance:  The street trees, sod turf grass strips  and landscaping along Ulali Drive and Chemawa Road have been installed along with the irrigation systems serving this initial phase of development. We are seeking proposals for landscape services for streetscape (street trees, grass strips between the curb & sidewalks and plantings) along Ulali and Chemawa Road. Respondents should review the attached contract for the required scope of work and the maintenance calendar.

Total Part I:   $___________

Part II – Specialty Mowing: 

The non-landscaped areas within the interior Ulali Drive loop and the large area south of Ulali Road will need to be mowed with a hydro-ax, large bush hog or similar piece of heavy equipment twice a year - once in mid-summer (May or June) and again prior to onset of wet weather in September. We are seeking supplemental bids for mowing of the land areas not covered by the routine landscaping service contract, as shown on the attached drawing.  Contractor shall be responsible for walking the site prior to commencement of mowing to locate utilities and all other improvements to avoid damage by mowing.  Contractor shall supplement use of heavy equipment mowing with use of a weed eater to ensure complete mowing coverage.

Note much of this work is tractor work but there is some work on slopes and along fence lines that will require use of a weed eater.

Total Part II:   $___________

Reservations

CSLLC expressly reserves the following rights:

To negotiate separately with any source whatsoever in any manner necessary to serve the best interest of CSLLC.  CSLLC does not intend to award a contract solely on the basis of any response made to this RFB or in any way to pay for information solicited or obtained.  The information obtained will be used in determining what seems to best serve the interest of CSLLC.  CSLLC may award a contract on the basis of quality of services offered, qualifications, experience, accessibility, cost and Tribal preference if applicable.

To reject any or all proposals and to waive informalities in proposals.

To consider the competency and reputation of respondents and of their proposed subcontractors in making the award.

To not make any award, or, for any reason and with or without notice, to withdraw an award before a formal contract is signed. 

To make any changes or corrections to the scope of work, required qualifications, or any other specifications.  

Also, CSLLC shall not be responsible for any costs of preparation of the proposals.

Contact:

Landscaping Exhibits

Landscaping Schedule

Model Landscaping Contract