DRAFT AGENDA
Tribal Council Meeting
Wednesday, March 05, 2014
Time: 4:00 p.m.

• The Tribal Council meetings are intended to be safe venues in which Tribal members, community members and guests can share their ideas, thoughts, and concerns. Please be courteous and respectful to all speakers.
• Official recordings of Council meetings (indicating whether or not they have been edited) will be available to Tribal members from the Council's Executive Coordinator for $5 each.  Except for official recordings made by the Tribe, no audio or video recording of Council meetings will be permitted.


I. Call to Order /Invocation

II. Cultural Presentation - Drumming

III. Roll Call/Vote on Absences   
Reynold L. Leno, Chairman
Jack Giffen, Jr., Vice-Chairman
Toby McClary, Secretary 
Jon A. George., Council
Denise Harvey, Council
Cheryle A. Kennedy, Council
Ed Pearsall, Council
June Sherer, Council
Kathleen Tom, Council

IV. Order of Business:

Unfinished Business:

New Business:
1. Items of Consent from the Legislative Action Committee
  a. Tribal Building Official Appointment - resolution
  b. Tribal Credit Card Authorization - resolution
  c. Tribal Credit Card Authorization - resolution
  d. Declaration of Per Capita Period and Distribution Date: March 2014 - resolution
  e. Cougar Logging Unit - resolution
  f. Employment Action Review Ordinance Amendments - first reading
2. Legislative Action Committee 
  a. Security Contract Extension - resolution
  b. Burial Fund Ordinance Amendment - second reading
  c. BIA Special Election Board Appointments - resolution
  d. Enrollment Infant Determinations - resolution

Announcements:

Other Business:

Adjourn

Tribal Council Meeting
Expanded Summary of Agenda Items
Date:  March 05, 2014


New Business:
1. Items of Consent from the Legislative Action Committee
 
a. Tribal Building Official Appointment  - Resolution
Date: 02-25-14  Present: 6 of 9  Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution appointing Alton Butler as the Tribal Building Official for the Confederated   Tribes of the Grand Ronde Community of Oregon.

b. Tribal Credit Card Authorization - Resolution
Date:  02-25-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution authorizing a credit card to the Health & Wellness Executive Director, Jeffrey  Lorenz, for the use of travel expenses.

c. Tribal Credit Card Authorization - Resolution Date:  02-25-14 Present:  6 of 9 Recommendation:  6 yes
The Committee recommends the Tribal Council adopt a resolution authorizing the usage of a Tribal credit card to Police Officer Patrick McConnell  to purchase food, supplies and emergency veterinary care for K-9 partner Nix-Wa, subject to the Tribe's procurement and credit card policies.

d. Declaration of  Per Capita Period and Distribution Date: March 2014 - Resolution
Date:  02-25-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution: 1) declaring a Per Capita Period of December 01, 2013 through February 28, 2014;  2) declaring Friday, March 14, 2014 as the Payment Date for purposes of the per capita distribution for the Per Capita Period; and 3) directing  the Tribe's Finance Officer to make the per capita payment for the Per Capita Period on or before the Payment Date.

e. Cougar Logging Unit Timber Sale - Resolution
Date:  02-25-14 Present: 6 of 9 Recommendation: 6 yes
The Committee recommends the Tribal Council adopt a resolution approving the Cougar Logging Unit Timber Sale as presented by Natural Resources  staff and detailed in the attached Tribal Resolution.

f. Employment Action Review Ordinance Amendments - First Reading
Date: 03-04-14 Present: 8 of 9 Recommendation: 8 yes
The Committee recommends a first reading of the proposed amendments to the employment Action Review Ordinance.  The proposed amendments:  1)  eliminate "on the record" reviews of employment decisions; 2) provide a method for conducting employment hearings in the Tribal Court; 3)  include provisions for mediating employment claims; and 4) provide additional remedies for employees.


2. Legislative Action Committee 
a. Security Contract Extension - Resolution
Date: 02-18 and 02-19-14 Present: 7 of 9 Recommendation: 5 yes 2 no
The Committee recommends the Tribal Council adopt a resolution to approve a security services agreement with Advanced Security for a time period  beginning March 01, 2014, and ending December 31, 2014.

b. Burial Fund Ordinance Amendment - Second Reading 
Date:  03-04-14  Present: 8 of 9 Recommendation: 7 yes 1 no
The Committee recommends a second reading of amendments to the Burial Fund Ordinance.  The amendments, in addition to technical updates:
1) Clarify that the Burial benefit does not include reimbursement for prepaid funeral expenses prior to death;
2) Define "Child" as a child who is age 25 or younger and natural, adoptive or step-child of Tribal member;
3) Set forth types of required family relationship evidence to include birth or marriage certificates, orders of adoption, proof of paternity or other documented evidence required by the Enrollment Office;
4) Allow application for Burial benefit by written or verbal application and specify that death certificate and invoice from funeral   provider are required;
5) Increase stated Burial benefit from $3,500 to $5,000;
6) Increase stated Reception benefit from $150 to $300;
7) Define "Spouse" as legally married spouse under the applicable tribal, state or foreign law in which the marriage was entered; and
8) Provide that a portion of the Burial benefit may be applied to the purchase of a Tribal blanket from the Tribe for the funeral service.

c. BIA Special Election Board Appointments - Resolution Date:  03-04-14  Present: 8 of 9 Recommendation: 8* yes
The Committee recommends the Tribal Council adopt a resolution appointing Penny DeLoe, Sharon Hanson, Deanna Johnston, Joanne Mercier and  Michael Mercier to serve on the Election Board for the BIA Special Constitutional Amendment Election.
*Secretary Toby McClary recommendation is yes on all with the exception of Joann Mercier of which he abstains.

d. Enrollment Infant Determinations - Resolution
Date:  03-04-14  Present: 8 of 9 Recommendation: 8 yes
The Committee recommends the Tribal Council adopt a resolution approving two (2) infants numbered #6222 and #6223 for Tribal membership,  because, based on the investigation and recommendation of the Enrollment staff, the infants have been found to meet the eligibility requirements  for enrollment as defined in the Tribal Constitution and Enrollment Ordinance.