DRAFT AGENDA
Tribal Council Meeting
Wednesday, August 17, 2016
Time: 5:00 PM

• The Tribal Council meetings are intended to be safe venues in which Tribal members, community members and guests can share their ideas, thoughts, and concerns. Please  be courteous and respectful to all speakers.
• Official recordings of Council meetings (indicating whether or not they have been edited) will be made available to Grand Ronde Tribal members upon request.  Members  are asked to contact Tribal Council’s Chief of Staff to obtain meeting recording/filming at a cost of $5 each.  Except for official recordings made by the Tribe, no  photos, audio or video recording of Council meetings will be permitted.


I. Call to Order / Invocation / Cultural Presentation – Drumming

II. Roll Call/Vote on Absences 
 
 Reynold L. Leno, Chairman
 Jack Giffen, Jr., Vice-Chairman
 Cheryle A. Kennedy, Secretary
 Jon A. George, Council
 Tonya Gleason, Council
 Denise Harvey, Council 
 Chris Mercier, Council
 Ed Pearsall, Council
 Brenda Tuomi, Council

III. Previous Minutes – Approve/Amend
• August 03, 2016, Regular Meeting  

IV. Order of Business:
 Unfinished Business:
 New Business:
 1. Items of Consent from the Legislative Action Committee
  a. Administration on Aging Elder Survey Needs Assessment Grant – resolution
  b. Tilixam Circle Paint Project– resolution
  c. Declaration of Per Capita Period and Payment Date:  September – resolution
  d. Burton Coast Confluence (Mauck) Property Timber Harvest – resolution
  e. Ground Lease CoastCom, Inc. – resolution
 2. Legislative Action Committee
  a. Election Board Compensation– resolution
 Announcements:
 Other Business:

Adjourn

Tribal Council Meeting
Expanded Summary of Agenda Items
Date:  August 17, 2016


New Business:
a. Items of Consent from the Legislative Action Committee
a. Administration on Aging Elder Survey Needs Assessment Grant – resolution
Date: 08-16-16  Present: 9 of 9  Recommendations: 9 yes
The Committee recommends the Tribal Council adopt a resolution: 1) authoring participation in the most current “identifying Our Needs:  A Survey of Elders”  and granting permission to the North Dakota, Alaska, and Hawaii National Resource Centers on Native Aging to use all collected needs assessment information in aggregate format for the purpose of disseminating state, regional, and national results from analyses of the data; and 2) confirming that specific information collected by the Tribe within the boundaries of the Grand Ronde Reservation, and the Grand Ronde Tribe’s service area, belongs to the Confederated Tribes of Grand Ronde and may not be released in any form to individuals, agencies, or organizations without tribal authorization.

b. Tilixam Circle Paint Project – resolution
Date: 08-16-16  Present: 9 of 9  Recommendations: 9 yes
The Committee recommends the Tribal Council adopt a resolution hereby approving the construction contract between the Tribe and Cearley Construction, LLC for the Tilixam Circle Paint Project and authorizes the Chief of Staff to finalize and execute the agreement and other related documents as may be necessary in the performance of the contract.

c. Declaration of Per Capita Period and Payment Date: September – resolution
Date: 08-16-16  Present: 9 of 9  Recommendations: 9 yes
The Committee recommends the Tribal Council adopt a resolution:  1) declaring a Per Capita Period of June 1, 2016 through August 31, 2016; 2) declaring September 9, 2016 as the Payment Date for purposes of the per capita distribution for the Per Capita Period; and 3) directing the Tribe’s Finance Officer to make the per capita payment for the Per Capita Period on or before the Payment Date.

d. Burton Coast Confluence (Mauck) Property Timber Harvest – resolution
Date: 08-16-16  Present: 9 of 9  Recommendations: 9 yes
The Committee recommends the Tribal Council adopt a resolution approving the Burton Coast Confluence (Mauck) property timber harvest and hold-back fees for post-harvested projects, treatments, and Tribal obligations, as presented by Natural Resources staff.

e. Ground Lease CoastCom, Inc. – resolution
Date: 08-16-16  Present: 9 of 9  Recommendations: 9 yes
The Committee recommends the Tribal Council adopt a resolution:  1) approving the proposed ground lease to CoastCom, Inc.; 2) authorizing the Tribal Lands Department Manager to finalize and execute the ground lease as well as any additional documents that may be necessary; and 3) authorizing the Natural Resources Department Manager to execute any necessary contracts for clearing standing timber from the lease area.


b. Legislative Action Committee
a. Election Board Compensation – resolution
Date: 08-16-16  Present: 9 of 9  Recommendations: 8 yes 1 abstain
The Committee recommends the Tribal Council adopt a resolution setting compensation of the Election Board as follows:  1) $325 per month for any month in which the Board holds at least one regular meeting in which they participate; 2) $50 for each Special meeting of the Board in which they participate; and 3) $10 per hour for individual hours spent staffing the Election Board office.